Privacy Policy of art4gift.com

Important - GDPR - General Data Protection Regulation

art4gift is committed to keeping your data secure and is taking steps in ensuring full compliance with the European Union’s General Data Protection Regulation (GDPR).

Customers and Artists art4gift site may at any time request a full report of the data we have collected about them, and request this data be deleted. All requests can be handled via our contact form on the site or email: support@art4gift.com.

art4gift is a Data Controller, meaning we store all user-entered information except for customer credit card information which is stored securely with Pay Pal (paypal.com). This is to ensure maximum protection of the customer’s most sensitive data. All other data is not shared with any third party company or organization.

Customer Data

Data

Mandatory?

Source

Purpose

Data Kept

Email AddressYes - for registration.My account -> My Address & My Personal InformationFor registering with the site, validation that the user is unique and for interactions with the site including buying an artwork (so we can communicate with the customer about a shipment, invoices, and order confirmation).Until Customer deletes their account or requests data removal from the site.
Full NameFor Check-outCheckout and My account -> My Address & My Personal InformationOptional on Profile page; mandatory during checkout for the fulfillment of artwork ordersUntil Customer deletes their account, requests data removal or removes this information under My account->My Address & My Personal Information
AddressFor Check-outCheckout and My account -> My AddressMandatory during checkout for the fulfillment of artworks ordersUntil Customer deletes their account, requests data removal, or removes this information under My account->My Address
Payment informationOnly for CheckoutCheckout PageMandatory during checkout for the fulfillment of artwork ordersWe don't keep any payment Methods information on our site.

The website art4gift.com ( the “Site” ) and any related domains are owned and operated by art4gift LTD ( “art4gift”, “we”, “us” or the owner ).

In order to receive information about your Personal Data, the purposes and the parties the Data is shared with, contact the Owner.

Owner and Data Controller

art4gift LTD, 13 Norman Road, Grimsby, DN34 4AT, United Kingdom (company number 11848852, registered in England)

Owner contact email: info@art4gift.com

Using Information

  • Non-personally identifiable information may be shared with third parties to help us to introduce, develop and improve the Site, our service, and the user experience or for other purposes, such as providing more relevant services and advertisements to users.
  • We may use your email address to contact you and send you notifications or information related to the Site. We may also use your email address for security reasons so that we can verify your identity.
  • You may be able to set preferences and control the elements of your personal information which are shared with other users of the Site. If you choose to display personal information such as comments, photos, videos, or other information to other users of the Site, you accept that you do so at your own risk. We recommend that you do not share any personal contact information. You can review and change your privacy settings and personal profile, including who has access to your personal profile, at any time.
  • We may at our sole discretion and without prior notice disclose users’ personally identifiable information if we reasonably believe we are compelled to do so by any law, regulation or other government authority, in order to protect our rights and/or property or the rights and/or property of the general public. We may also co-operate with law enforcement agencies and where required, may disclose users’ personally identifiable information.

Types of Data collected

The owner may collect and process the following information about you:

  • User registration: Personal information that you provide when registering as a user on the site including but not limited to, for example, your name, date of birth and email address.
  • Usernames and/or email addresses: If we decide to offer users the opportunity or ability to participate in online discussion forums then you may be required to provide us with your username and email address so we are able to respond to any queries you or other users may have. We recommend you take great care when choosing your username as even if you do not provide any personal information to us, your username may reveal personal information about yourself ( example age, name ). This information may be available to registered users, us, and the general public.
  • Site Visits: Details of any visits you make to the Site which may include, but is not limited to, traffic data, location data, weblogs, other communication data, and the resources that you access or use.
  • IP address and browser information: We may collect information about your computer, laptop or mobile media device which may include, but is not limited to, your IP address, operating system, and browser type, for system administration, to develop the Site and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns, and no individual is identified.
  • Cookies: For the same reason, we may also obtain information about your general internet usage and browsing habits. We may do this by using a cookie file which is stored on the hard drive of your computer. Please find more information on cookies bellow this document.
  • Competitions: We may request additional information when you enter a competition or promotion. The information we may request you to provide may include, but shall not be limited to, your name, age, gender and other demographic information.
  • Records: If you contact us to report any abuse or make a complaint in accordance with our Terms of Use, report a problem with the Site or for any other reason, we may keep a record of that correspondence.
  • Surveys: We may provide you with the opportunity to complete surveys that we may use for research purposes. You may be offered some form of incentive to complete the survey. These surveys are completely optional and you may decide not to respond to them.
  • Third Party Products and Services: We do not collect any personal information (e.g. credit card numbers and addresses) related to any transaction where you choose to purchase any products or services by clicking on a third party link on the Site. However we may collect information relating to the number of generic users who click on such links, the number of purchases and/or the value of the purchases made by these generic users.

In conclusion: Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Application.
Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide this Data may make it impossible for this Application to provide its services. In cases where this Application specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Any use of Cookies – or of other tracking tools – by this Application or by the owners of third-party services used by this Application serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through this Application and confirm that they have the third party's consent to provide the Data to the Owner.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

Legal basis of processing

The Owner may process Personal Data relating to Users if one of the following applies:

  • Users have given their consent for one or more specific purposes. Note: Under some legislations, the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;
  • provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
  • processing is necessary for compliance with a legal obligation to which the Owner is subject;
  • processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;
  • processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located.

Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.

Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data.

If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.

Retention time

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.

Therefore:

  • Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
  • Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.

The rights of Users

Users may exercise certain rights regarding their Data processed by the Owner.

In particular, Users have the right to do the following:

  • Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
  • Object to processing of their Data. Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
  • Access their Data. Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.
  • Verify and seek rectification. Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
  • Restrict the processing of their Data. Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
  • Have their Personal Data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.
  • Receive their Data and have it transferred to another controller. Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
  • Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.

Details about the right to object to processing

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.

How to exercise these rights

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.

Additional information about Data collection and processing

Legal action

The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

Additional information about User's Personal Data

In addition to the information contained in this privacy policy, this Application may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

System logs and maintenance

For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) use other Personal Data (such as the IP Address) for this purpose.

Information not contained in this policy

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.

How “Do Not Track” requests are handled

This Application does not support “Do Not Track” requests.
To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.

Changes to this privacy policy

The Owner reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page and possibly within this Application and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Owner. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom. 

Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

Last updated in 26 February 2019